Forms and Resources

The following forms and resources are provided for troop leaders, volunteers, parents/guardians and girls.

Most files are PDF documents that you may download, print out, complete and return to the council. We have provided a link to download Adobe Acrobat Reader, if you do not already have that program installed on your computer. Click on the icon below and you will be directed to that site with instructions.

Membership Forms
Troop Forms
Travel Forms
Camp Forms
Girl Leadership Forms
Miscellaneous Forms
Non-Member Forms
Online Shop Policies
WCU Resources

Girl Scout Membership Forms:
Volunteer Application	Any adult (age 19 or over) interested in volunteering should complete this form and return it to the Council office.
Background Check Instructions	Adult volunteers, please click here for directions to complete a background check.
Girl Scout Membership Interest Form	Parents/guardians may complete this interest form if they would like to involve their daughter in Girl Scouts. PDF Version
Girl Membership Registration Form	Redesigned PDF in writeable format, use for Early Bird registrations
Adult Membership Registration Form	Redesigned PDF in writeable format, use for Early Bird registrations
Dues Summary Form	Redesigned PDF in writeable format, use for Early Bird registrations
Troop Forms:
Annual Troop/Group Financial Report	Must be submitted annually to SUM or CDM by June 15.
Girl Health Information	Used to record information that may be needed during a health or medical emergency. For the Summer Camp Health Forms, please see the Camp Forms section of this page.
Girl Health Exam Form	Leaders may use this form to record their girls' health exam history. For the Summer Camp Health Forms, please see the Camp Forms section of this page.
Adult Health Information	Used to record information that may be needed during a health or medical emergency.
Adult Health Form	Required for Adults going on Girl Scout Trips lasting three days or more.
Incident Report	This report must be completed and returned to the Council in the event of incident or injury at a Girl Scout meeting or activity.
Lapsed Troop Report	This form must be completed if a troop is no longer meeting.
Money-Earning Project Application	Complete this form prior to any troop or group activity where money is raised.
Troop or Volunteer Bank Account Information	Complete this form every year or when a troop opens a bank account.
Annual Service Unit Financial Report	Must be submitted annually to CDM by June 15 by SUM or SU treasurer.
Troop Detailed Financial Record	May be used to track troop/group expenses (optional form).
Parent/Guardian Permission Form	Parents must complete this form to give permission for their daughter to participate in Girl Scout activities or programs.
Girl Program Registration Form NOT FOR SUMMER CAMP OR RESIDENT CAMP PROGRAMS	This registration form is an interactive PDF document that may be filled out on your computer and emailed to registrar@girlscoutsnca.org. It can only be used if payments are made by credit card. Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below. Girl Scouts of North-Central Alabama ATTN: Registrar 1515 Sparkman Drive NW Huntsville, AL 35816
Adult Learning & Girl Leadership Registration Form	This registration form is an interactive PDF document that may be filled out on your computer and emailed to registrar@girlscoutsnca.org. It can only be used if payments are made by credit card. Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below. Girl Scouts of North-Central Alabama ATTN: Registrar 1515 Sparkman Drive NW Huntsville, AL 35816
Sensitive Issues Permission Form	Use this form when special permission is required by parents for certain activities. (See Safety-Wise.)
Troop/Group Annual Sponsorship Agreement	Must be completed to receive approval for financial and in-kind donations from troop/group sponsors.
Troop Sponsorship Thank You Note	Sample thank you note to use when people give you a non-monetary (in-kind) donation.
Liability Waiver	Anytime a parent signs a vendor’s waiver/release/hold-harmless agreement for members to participate in an activity, the parent must also sign this waiver releasing the Council from liability for that activity. Signed waivers must be attached to the GSNCA Troop/Group Activity Application.
Honor Troop Form	To encourage Girl Scout troops to take an active role in creating a well-rounded year of Girl Scouting.
Travel Forms:
Service Unit Activity Log	For troops to inform Service Unit Manager of upcoming trips or activities outside the usual meeting place, date or time.
Troop/Group Activity Application	This form must be completed prior to troop or group trips and activities. (See form for required criteria.)
Driver Safety Checklist	This form is used to collect information for any person who will drive girls during Girl Scout activities.
2012 destinations Scholarship Application	All registered Cadette, Senior, Ambassadors and adult members are eligible for one travel-related scholarship per year. Destinations Scholarship Fund is available by submitting a completed application with documented financial need and is allocated on basis of appropriateness of the event.
Approved Activity Providers Approved Activity Providers Survey	GSNCA is pleased to announce partnerships with local activity providers. These Approved Activity Providers (AAP) have met council requirements. Troop leaders can contact the AAP directly to make reservations. After the activity, please complete the AAP evaluation so we can be aware of your troop’s experience.
Camp Forms:
Campership Application	Use this form to apply for camperships for 2012.
Health History & Health Exam Records	Health form(s) must be submitted with Summer Camp Registration.
Summer Camp Registration	Visit this page to register your child for Summer Camp.
Huntsville TARCOG Camp Scholarship Application	For girls residing in Limestone, Madison, Marshall, Jackson and DeKalb counties AND living with their grandparent(s) or who are under the supervision of their grandparent for 20 hours per week or more.
Girl Leadership Forms
Gold Award Proposal 2012	Girls seeking their Gold Award under the new 2012 approach must fill out this proposal. Contact a Program Manager if you did not complete a Journey as one of your prerequisites to earning the Gold Award. Click here for contacts.
Gold Award Bio Form	Submit this form with your Gold Award Final Report to assist us in telling others about your project.
Gold Award Final Report	Girls seeking their Gold Award under the new 2012 approach must fill out the final report.
Silver Award Final Report	Use to report completion of Silver Award projects.
Bronze Award Final Report	Use to report completion of Bronze Award projects.

Miscellaneous Forms & Resources:
GSNCA Board Nomination Form 2010	Use this form to nominate someone to the GSNCA Board of Directors.
Shop Order Form	Use this form to order items from the Council Shop by mail.
Donation Form	Use this form to donate to the Girl Scouts by mail.
Family Giving Form	Use this form to give to the Family Giving campaign.
Nomination Form for National Convention Delegate	Use this form to apply to be a delegate for the National Convention.
GSNCA Bylaws	Governing Bylaws of the Girl Scouts of North-Central Alabama updated August 22, 2009
GSUSA Board Referral Form	Use this form to refer someone to be on the national board of directors.
Social Media Policy	Policies for use of Girl Scouts and social media for staff and volunteers.
In-Kind Donation to Troop	Use to report non-cash donations such as supplies, food and equipment to troops/groups.
Policy Suggestion Form	This form is available for suggestions on Council policies.
Operations Suggestion Form	This form allows all volunteers to provide suggestions for Council operations.
Photo Release	This form must be filled out if photos submitted for publicity include someone who is not a registered Girl Scout.
Articles of Incorporation	GSNCA's Articles of Incorporation
Sensitive Issues FAQ	Answers to frequently asked questions regarding sensitive issues
Delegate Position Description	Duties of council delegates and alternate delegates
Emergency Procedure Card	Outlines procedures to be carried out in the case of an emergency
Gift Acceptance Policy
Donor Privacy Policy
Whistleblower Policy
Records Retention & Destruction Policy
Conflict of Interest Policy

Non-Member Forms & Resources
Non-Member Registration Form	This registration form is an interactive PDF document that may be filled out on your computer and emailed to tsails@girlscoutsnca.org. It can only be used if payments are made by credit card. Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below. Girl Scouts of North-Central Alabama ATTN: Tonya Sails 105 Heatherbrooke Park Drive Birmingham, AL 35242