Forms and Resources

The following forms and resources are provided for troop leaders, volunteers, parents/guardians and girls.

Most files are PDF documents that you may download, print out, complete and return to the council. We have provided a link to download Adobe Acrobat Reader, if you do not already have the program installed on your computer. Click on the icon below and you will be directed to that site with instructions.

Membership Forms
Troop Forms
Travel Forms
Camp Forms
Girl Leadership Forms
Miscellaneous Forms
Non-Member Forms
Online Shop Policies
WCU Resources

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Girl Scout Membership Forms:

Volunteer Application Any adult (age 19 or over) interested in volunteering should complete this form and return it to the Council office.
Background Check Instructions Adult volunteers, please click here for directions to complete a background check.
Girl Scout Membership
Interest Form
Parents/guardians may complete this interest form if they would like to involve their daughter in Girl Scouts. PDF Version
Girl Membership Form Redesigned PDF in writable format, use for Early Bird registrations 
Adult Membership Form Redesigned PDF in writable format, use for Early Bird registrations
Dues Summary Form Redesigned PDF in writable format, use for Early Bird registrations

Troop Forms:

Annual Troop/Group Financial Report Must be submitted annually to SUM or CDM by June 15.
Girl Health Information Used to record information that may be needed during a health or medical emergency. For the Summer Camp Health Forms, please see the Camp Forms section of this page.
Girl Health Exam Form Leaders may use this form to record their girls’ health exam history. For the Summer Camp Health Forms, please see the Camp Forms section of this page.
Adult Health Information Used to record information that may be needed during a health or medical emergency.
Adult Health Form Required for Adults going on Girl Scout Trips lasting three days or more.
Incident Report This report must be completed and returned to the council in the event of incident or injury at a Girl Scout meeting or activity.
Lapsed Troop Report This form must be completed if a troop is no longer meeting.
Money-Earning Project Application Complete this form prior to any troop or group activity where money is raised.
Troop or Volunteer Bank Account Information Complete this form every year or when a troop opens a bank account.
Annual Service Unit Financial Report Must be submitted annually to CDM by June 15 by SUM or SU treasurer.
Troop Detailed Financial Record May be used to track troop/group expenses (optional form).
Parent/Guardian Permission Form Parents must complete this form to give permission for their daughter to participate in Girl Scout activities or programs.
Girl Program Registration Form *NOT FOR SUMMER CAMP OR RESIDENT CAMP PROGRAMS* This registration form is an interactive PDF document that may be filled out on your computer and emailed to registrar@girlscoutsnca.org. It can only be used if payments are made by credit card. Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below.
Girl Scouts of North-Central Alabama
ATTN:  Registrar
1515 Sparkman Drive NW
Huntsville, AL 35816
Adult Learning & Girl Leadership Awards Registration Form This registration form is an interactive PDF document that may be filled out on your computer and emailed to registrar@girlscoutsnca.org. It can only be used if payments are made by credit card.  Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below.
Girl Scouts of North-Central Alabama
ATTN:  Registrar
1515 Sparkman Drive NW
Huntsville, AL 35816
Girl Scouts University This registration form is an interactive PDF document that may be filled out on your computer and emailed to  registrar@girlscoutsnca.org. It can only be used if payments are made by credit card. Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below.
Girl Scouts of North-Central Alabama
ATTN: Registrar
1515 Sparkman Drive NW
Huntsville, AL 35816
Registration form WISE 2014 This registration form is an interactive PDF document that may be filled out on your computer and emailed to  registrar@girlscoutsnca.org. It can only be used if payments are made by credit card. Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below.
Girl Scouts of North-Central Alabama
ATTN: Registrar
1515 Sparkman Drive NW
Huntsville, AL 35816
Sensitive Issues Permission Form Use this form when special permission is required by parents for certain activities. (See Safety-Wise.)
Troop/Group Annual Sponsorship Agreement Must be completed to receive approval for financial and in-kind donations from troop/group sponsors.
Troop Sponsorship Thank You Note Sample thank you note to use when people give you a non-monetary (in-kind) donation.
Liability Waiver Anytime a parent signs a vendor’s waiver/release/hold-harmless agreement for members to participate in an activity, the parent must also sign this waiver releasing the Council from liability for that activity. Signed waivers must be attached to the GSNCA Troop/Group Activity Application.
Honor Troop Form To encourage Girl Scout troops to take an active role in creating a well-rounded year of Girl
Scouting.

Travel Forms:

Service Unit Activity Log For troops to inform Service Unit Manager of upcoming trips or activities outside the usual meeting place, date or time.
Troop/Group Activity Application This form must be completed prior to troop or group trips and activities. (See form for required criteria.)
Driver Safety Checklist This form is used to collect information for any person who will drive girls during Girl Scout activities.
Approved Activity Providers Survey GSNCA is pleased to announce partnerships with local activity providers. These Approved Activity Providers (AAP) have met council requirements. Troop leaders can contact the AAP directly to make reservations. After the activity, please complete the AAP evaluation so we can be aware of your troop’s experience.

Camp Forms:

Campership/Scholarship Application Use this form to apply for camperships.
Health History & Health Exam Records Health form(s) must be submitted with Summer Camp Registration.
Day Camp Registration Form Use this form to register your child for day camp at either of our camps.
Resident Camp Registration Form Use this form to register your child for resident camp at either of our camps.

Girl Leadership Forms

Gold Award Proposal 2013 Girls seeking their Gold Award under the new 2013 approach must fill out this proposal. Contact a program manager if you did not complete a Journey as one of your prerequisites to earning the Gold Award. Click here for contacts.
Gold Award Bio Form Submit this form with your Gold Award Final Report to assist us in telling others about your project.
Gold Award Final Report Girls seeking their Gold Award under the new 2013 approach must fill out the final report.
Silver Award Final Report Use to report completion of Silver Award projects.
Bronze Award Final Report Use to report completion of Bronze Award projects.
Girl Award Deadlines View this document for all deadlines related to Girl Awards.
GSNCA Board Member Nomination Form Use this form to nominate someone to the GSNCA Board of Directors.
Shop Order Form Use this form to order items from the Council Shop by mail.
Girls GO Tech Kit Check-out Form Use this form to check out the Girls GO Tech kits for your troop or service unit.
Use this form to give to the Family Giving campaign.
GSNCA ByLaws Governing Bylaws of the Girl Scouts of North-Central Alabama, updated April 27, 2013.
GSNCA Board Referral Form Use this form to refer someone to be on the GSNCA Board of Directors.
GSUSA Board Referral Form Use this form to refer someone to be on the national board of directors.
In-Kind Donation to Troop Use to report non-cash donations such as supplies, food and equipment to troops/groups.
Policy Suggestion Form This form is available for suggestions on council policies.
Emergency Procedure Card Outlines procedures to be carried out in the case of an emergency.
Operations Suggestion Form This form allows all volunteers to provide suggestions for council operations.
Photo Release This form must be filled out if photos submitted for publicity include someone who is not a registered Girl Scout.
Articles of Incorporation GSNCA’s Articles of Incorporation
Sensitive Issues FAQ
Answers to frequently asked questions regarding sensitive issues.
Delegate Position Description Duties of Council delegates and alternate delegates.
National Convention Delegate Position Description Use this form to view the responsibilities of a National Convention Delegate.
2014 National Convention Registration Form Use this form to register for the 2014 National Convention in Salt Lake City, Utah.
Property Maintenance Request Form Work Party team leaders may use this request form to report a maintenance issue at a camp. Email the form to Laura Elliott at lelliott@girlscoutsnca.org.

Non-Member Forms & Resources

Non-Member Registration Form This registration form is an interactive PDF document that may be filled out on your computer and emailed to tsails@girlscoutsnca.org. It can only be used if payments are made by credit card. Just be sure to “save as” and rename the document before sending. Print out a copy for your records. If payment is to be made by check, you must mail in the registration form. You may fill out the document as instructed above on your computer and print it out or print a blank copy and fill out by hand. Checks should be made out to GSNCA and mailed in to the address below. Girl Scouts of North-Central Alabama
ATTN: Tonya Sails
105 Heatherbrooke Park Drive
Birmingham, AL 35242

Online Shop Policies

Shipping Procedure
Refund Policy
Product Safety Statement
How to Wear Insignias
Size Chart
Iron-On Instructions

Weekly Council Updates Links

Camp Work Party Volunteer Guidelines
Camp Work Party Team Leader
GSNCA Girl Council Application 2014-2015
2014 Auburn Girl Scout Usher Registration Form
Girl Scouts University Registration Form
Birmingham Disney On Ice Ticket Order Form
Huntsville Disney On Ice Ticket Order Form